Privacy Policy

PROFESSORME LTD

Company Number: SC787978
Registered Office: C/o Johnson Carmichael, 7-11 Melville Street, Edinburgh, Scotland, EH3 7PE

Last Updated: 22/04/2026

We are committed to protecting your privacy and handling your personal data in accordance with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

Professor Me Ltd is the data controller for the personal data we collect and process. This means we determine how and why your personal data is processed.

Data Protection Officer: For data protection matters, please contact us at info@

What Personal Data We Collect

We may collect and process the following categories of personal data:

Information You Provide Directly

  • Contact Information: Name, email address, phone number, company name, job title

  • Account Information: Username, password, profile information

  • Communication Data: Messages, feedback, and correspondence with us

  • Service Data: Information related to our services you use or inquire about

  • Marketing Preferences: Your choices about receiving marketing communications

Information We Collect Automatically

  • Technical Data: IP address, browser type, device information, operating system

  • Usage Data: How you interact with our website and services, pages visited, time spent

  • Location Data: General location based on IP address (not precise location)

  • Cookie Data: As described in our separate Cookies Policy

Information From Third Parties

  • Professional Networks: Information from LinkedIn or other professional platforms (with your consent)

  • Service Providers: Data from payment processors, analytics providers, or other service partners

  • Public Sources: Publicly available information relevant to our business relationship

How We Use Your Personal Data

We process your personal data for the following purposes:

Service Provision (Legal Basis: Contract Performance)

  • Providing our AI office services and support

  • Managing your account and user profile

  • Processing transactions and billing

  • Communicating about service updates or issues

Business Operations (Legal Basis: Legitimate Interest)

  • Improving our services and developing new features

  • Analysing website usage and user behaviour

  • Maintaining security and preventing fraud

  • Managing our business operations and administration

Marketing and Communications (Legal Basis: Consent or Legitimate Interest)

  • Sending marketing communications about our services (with consent)

  • Providing industry insights and relevant content

  • Inviting you to events or webinars

  • Building business relationships

Legal Compliance (Legal Basis: Legal Obligation)

  • Complying with legal and regulatory requirements

  • Responding to legal requests or court orders

  • Protecting our legal rights and interests

Legal Basis for Processing

We only process your personal data when we have a valid legal basis:

  • Consent: Where you have given clear consent for specific purposes

  • Contract: To fulfil our contractual obligations to you

  • Legal Obligation: To comply with legal requirements

  • Legitimate Interest: For our business interests, balanced against your privacy rights

  • Vital Interest: To protect life or physical safety (rarely applicable)

How We Share Your Personal Data

We may share your personal data in the following circumstances:

Service Providers

We work with trusted third-party providers who help us deliver our services:

  • Cloud hosting and data storage providers

  • Payment processing services

  • Email and communication platforms

  • Analytics and marketing tools

  • Customer support systems

All service providers are bound by data processing agreements and can only use your data as instructed by us.

Business Partners

With your consent, we may share information with partners for joint marketing initiatives or service integration.

Legal Requirements

We may disclose your data when required by law, regulation, court order, or government authority.

Business Transfers

In the event of a merger, acquisition, or sale of our business, your data may be transferred to the new entity.

We do not sell, rent, or trade your personal data to third parties for their marketing purposes.

International Data Transfers

Your data may be transferred to and processed in countries outside the UK and European Economic Area (EEA). When this happens, we ensure appropriate safeguards are in place:

  • Adequacy Decisions: Transfers to countries deemed adequate by the UK government

  • Standard Contractual Clauses: EU/UK approved contract terms with data processors

  • Certification Schemes: Transfers under approved certification programs

Data Security

We implement appropriate technical and organisational measures to protect your personal data:

  • Encryption: Data is encrypted in transit and at rest

  • Access Controls: Strict limitations on who can access your data

  • Regular Testing: Security measures are regularly tested and updated

  • Staff Training: All team members receive data protection training

  • Incident Response: Procedures for responding to potential data breaches

While we take security seriously, no internet transmission or storage system is 100% secure. We cannot guarantee absolute security but commit to using industry best practices.

Data Retention

We retain your personal data only for as long as necessary:

  • Account Data: While you have an active account, plus up to 7 years after closure for legal/tax purposes

  • Communication Records: Up to 7 years for business and legal purposes

  • Marketing Data: Until you unsubscribe or withdraw consent

  • Website Analytics: Up to 26 months as detailed in our Cookies Policy

  • Legal Requirements: As required by applicable laws and regulations

When data is no longer needed, we securely delete or anonymize it.

Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

Right of Access

Request a copy of the personal data we hold about you, including how it's used and shared.

Right to Rectification

Ask us to correct inaccurate or incomplete personal data.

Right to Erasure ("Right to be Forgotten")

Request deletion of your personal data in certain circumstances, such as when it's no longer necessary or you withdraw consent.

Right to Restrict Processing

Ask us to limit how we use your personal data while we address your concerns.

Right to Data Portability

Request your personal data in a machine-readable format to transfer to another service provider.

Right to Object

Object to processing based on legitimate interests, including direct marketing.

Right to Withdraw Consent

Where processing is based on consent, you can withdraw it at any time.

Automated Decision-Making

You have rights regarding automated decision-making and profiling, though we currently do not engage in purely automated decision-making with legal effects.

How to Exercise Your Rights

To exercise any of these rights:

Email: info@

Subject Line: Data Protection Request

Include: Your full name, contact details, and specific request

We will respond within one month of receiving your request. In complex cases, this may be extended by two additional months with notification.

Marketing Communications

We may send you marketing communications about our services, industry insights, and relevant content. You can:

  • Opt-out: Unsubscribe using the link in any marketing email

  • Update Preferences: Contact us to change your communication preferences

  • Withdraw Consent: Email us to stop all marketing communications

We will always respect your preferences and will not send marketing emails without appropriate consent or legitimate interest.

Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices, services, or legal requirements. When we make significant changes, we will:

  • Update the "Last Modified" date below

  • Notify existing users via email or website notice

  • For material changes, seek renewed consent where required

We encourage you to review this policy periodically.

Complaints and Concerns

If you have concerns about how we handle your personal data:

  1. Contact Us First: Email info@ with your concerns

  2. Independent Resolution: We aim to resolve issues directly and promptly

  3. Regulatory Complaint: If unsatisfied, you can complain to the Information Commissioner's Office (ICO) at ico.org.uk or call 0303 123 1113

Contact Information

For any questions about this privacy policy or our data practices: contact info@ or write to us at correspondence address 22a Lauder Road, Edinburgh, Scotland, EH9 2JF

Related Policies

This privacy policy should be read alongside our:

  • Cookies Policy

  • Terms & Conditions

Last updated 22/04/2026